MEETING MINUTES

San Diego Green Party
May 7, 1999
County Council Meeting

Gary Waayers opened the meeting at 7:10 PM.

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ATTENDEES:
County Council Member: Linda Martin, Joe Mortz, Ric Newbury, 
Aubyn Stahmer (notetaker), Tammy Tatum, Gary Waayers (facilitator),
Robyn Waayers

General Membership Members: Jim Bazelon, Wynelle Waters

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ANNOUNCEMENTS:

North Park Spring Festival
  May 19, 1999
  Cost of booth: $40.00
  Time: 10:00 AM ­ 6:00 PM
  
  ACTION:  We will release funds to pay for the table. Joe will coordinate 
  tabling. All council members agreed to assist with recruiting help from 
  the list of new members.
  
Green Party Logo
  Tammy built a possible logo that is currently available for viewing on the 
  website.  Everyone on the council has seen the logo and likes it.
  
  ACTION:  The council approved the logo as the official logo for the San 
  Diego Green Party to be used on all correspondence and literature.  
  Approved by Affirmation.
  
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GAY PRIDE FESTIVAL AND PARADE

Gay Pride Parade
  Date:  July 24th at 12 Noon
  Largest gathering in the city of San Diego
  Cost to march is $20.00 if we march with a banner. The price increases with 
  vehicle entry etc.
  Course is 1 mile long
  Joe would like approval for the Greens to march with banner

  ACTION:  Approved by affirmation

Gay Pride Festival
  Dates: July 24 (2:00PM-11:00PM)-25 (Noon ­ 11:00PM)
  Cost: $200.00 (Joe has someone willing to donate the cost of the booth for 
  this specific event)
  The booth must be staffed for the entire event or the group will be fined 
  $50.00 due to security reasons.
  There was some concern about our ability to staff the booth for the entire 
  event, however people felt the event was important and we should have a presence.
  Members felt that we could recruit from the list of volunteers obtained at 
  Earth Day and devote our July general membership meeting to Green orientation
  and tabling information to recruit assistance.  

  ACTION:  Approved by affirmation with an agreement that the Green Party would
  take responsibility for paying the $50.00 if we cannot staff the booth for
  the entire event.
  
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TREASURERS REPORT

Complete report is available in the meeting notes from the fundraising committee 
eeting.

Current funds: $283.00 in the bank
               $94.00 raised at Earth Day

Expenses: $30.00 for the Phone

We now have keys to the P.O. Box

Joe will be meeting with the IRS to ensure that everything is in order with our
tax ID number.

Ric indicated that there may be two other P.O. boxes.  He will check to see if
they are open and active and take appropriate action to forward mail to current box.

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COMBINING FUNDRAISING AND FINANCE WORKING GROUPS

Joe, as treasurer, would like to see a set of guidelines developed for how the
group will dean with fiscal matters, make budgets, handle finances etc.

The purpose of the current fundraising group is to raise funds.
Joe chairs this group.
The bylaws indicate that there should also be a finance committee that makes 
budgetary recommendations for the group.

Joe proposes that we combine the two groups at this time to reduce the number
of meetings and streamline process.  This may change when our group becomes
much larger.

  PROPOSAL:  The Fundraising Group will draft plans on how fiscal matters and
  draft plans on how to draw up a budget, to be considered a working document
  for a period of time. This working document will be forwarded to the bylaws
  committee to work out how the information fits into the bylaws.  The final
  approving body is the County Council and the General Membership.

  ACTION: Approved by affirmation
  
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FUNDRAISING WORKING GROUP MEETING

See the groups minutes from their last meeting for detailed information.

In general the group is working on large concert events to bring in money.  
They are working with Tom Campbell who represents Bonnie Raitt and Jackson 
Browne for their social justice efforts.

The first concert event will involve local bands and the second will hopefully 
involve the larger talent.

This will require commitment from the entire membership for ticket sales and 
organization, which needs to be a disciplined, coordinated effort.

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GARAGE SALE

This next fundraiser will be held at the Waayers residence on June 19th. All 
donations and volunteer time are appreciated.

The fundraising group welcomes all volunteers and feedback.

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DESIGNATION OF ASSISTANT TREASURER

The bylaws state that the treasurer can select an assistant. Joe is hoping to 
find someone with bookkeeping or CPA experience.  He would like to ensure that 
there is accurate tracking of our finances.  Would like the Council to approve 
his search for an assistant.

  ACTION:  Approved by affirmation.
  
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PROPOSED BUDGET

Joe presented a possible budget, both realistic and hopeful. The budget is 
meant to be a flexible document that will change as our financial status 
changes.  He wants to have approval of the line items for making monthly 
reports that are accurate and easily understood by the group.

Discussion:
  Add line numbers to each item for easy reference.
  We will leave in the line regarded educational programs that may bring 
  income with the understanding that will probably not happen this year 
  due to time constraints.
  Once we have some income it is suggested that we attempt to obtain 
  inexpensive office space to build membership and community.  All 
  agreed this was an excellent idea and should be placed in next years 
  budget once funds become available.
  Joe indicated that we are not prepared to do sales at this point, 
  but could request donations for items such as buttons and t-shirts.
  The Association of State Greens will merchandise for Greens across 
  the state and we may look into that.
  Green Friends Donor Club‹line on the budget. The hope is that for 
  a certain level of donation a person would receive a t-shirt, bumper 
  sticker and a card indicated membership in the party. To build fundraising
  as well as affiliation with the party.
  It was suggested that we add a line item for each committee so they would 
  be clear on their budget and would not need to approve each expenditure 
  with the council.
  The fundraising group will need to have funds to pull off the big events 
  with the expectation that the fundraiser will more than recoup what is 
  spent upfront.
  
  PROPOSAL:  Approve this budget concept and revisit each month in order to 
  review our actual assets and income.  Allow the fundraising committee to 
  make expenditures as needed for events.

  ACTION:  Approved by affirmation.
  
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GPCA STATE GATHERING

  Dates:  May 22-23rd (May 21 is CC meeting)
  Cost:  $18/day for preregistration; $20/day for late reg.
  Place: Old Santa Ana Courthouse

  Audie Bock will be there at least on Saturday morning.
  Sunday there will be a Southern California Regional Caucus which will be an 
  important meeting for us in terms of collaborating with nearby Greens. 
  E.g., Riverside would lke to work with us.
  Goal of the gathering:  Trying to look at how to work better in the state, 
  restructuring working groups to do the work they are supposed to do and 
  to be accountable.  Smooth operations are difficult due to the size of 
  the state.

  It was suggested that we host the Feb 2000 plenary meeting. This is the 
  month before the presidential primaries which might get Green candidates 
  to come to the meeting as well as bring media coverage to the meeting.  
  People seemed to feel we would have enough members to pull it off in February.

  PROPOSAL:  That we offer to host the February 2000 plenary.

  ACTION:  Approved by affirmation.  Linda will let them know via email.

  Everyone is encouraged to attend the May Gathering. Gary will be attending 
  at least one day. In order to coordinate travel etc. Contact Gary if you 
  would like to attend.  Contact Linda if you would like more information 
  about restructuring.  
  
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MEETING FORMAT AND SCHEDULES

Please refer to Gary¹s proposal for detailed information on what was proposed.

DISCUSSION:
  We discussed the need to have party building meetings that general membership
  would enjoy attending and how to balance this with allowing the general 
  membership to participate in the business of the party when necessary and 
  if they so chose to do so.  
  -Some members felt that most general membership members wished to have 
   community and discuss issues and did not wish to deal with the "business" 
   aspects of the party.
  -Other members wished to balance that with the grassroots nature of the 
   Greens to ensure we did not leave the general membership out of important 
   decisions. Becoming invested in the party means being involved in decisions.
  -Varying levels of "business" were discussed, including general business 
   such as we were doing at this meeting, issue discussion, tabling and event 
   discussion.  
  -Some members felt we need at County Council meeting each month.

ACTION:  For the time being we will decide on meeting needs on a 
quarter-by-quarter basis.  Our June ¹99 meeting with be a County Council Meeting.
July ¹99 will be devoted to party building.  Linda will see if Jerry Harmon is 
available to speak and we will have general orientation to the party and how to
table at this meeting as well. Carl would like to participate in that.  At our
June CC meeting the council will decide if they need to meet in July in addition
to the party building meeting.  

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GENERAL DISCUSSION

-Having proposals and information about agenda items to look it and discuss via
email and phone before the meeting facilitated an expedient and friendly meeting.


Meeting adjourned at 9:00 PM